Privacy policy

We collect and process your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection regulations. Below you will find information on how we handle your data, in particular on the data we process, the purposes of processing and your rights.

1. name and address of the responsible body
is responsible for data processing:

Selbstbestimmte Geburt und Familie e.V., Schönfließer Str. 17, 10439 Berlin, Tel. 030 – 322 30 71, E-Mail: info@familienzelt.berlin

2. visit our website

When you visit our website, the following access data is automatically collected by our Internet provider and temporarily stored in a log file:

• the IP address of the device you are using,
• Date and time of your visit,
• the web pages you visit on our website and the time you spend on them,
• the website from which you came to our website (referrer),
• Browser type and version and
• the operating system of your device.

The data is used to establish the connection to the website and to ensure system security. Under no circumstances will the access data be used to establish a connection to you personally. The legal basis for data processing is Art. 6 para. 1 sentence 1 f) GDPR. Our legitimate interest in data processing arises from the aforementioned purposes.

The data will be deleted as soon as it is no longer required for the stated purposes. The data required to establish the connection will be deleted as soon as you leave our website. Otherwise, the data in the log files will be deleted after seven days at the latest.

3. TLS encryption

The website uses the TLS (Transport Layer Security) encryption method. The procedure corresponds to the current state of the art and protects your personal data from access by third parties during transmission. In addition, appropriate technical and organizational measures are taken to protect the security of your data against accidental or intentional manipulation, loss, destruction or unauthorized access. The security measures are adapted in line with technical developments.

4. making contact

When you contact us (e.g. by e-mail, telephone or contact form), we store your name, e-mail address, telephone number and other data that you share with us when you contact us. We use the data to answer your request. The data will be deleted as soon as your request has been dealt with. The legal basis for data processing is our legitimate interest in processing inquiries in accordance with Art. 6 para. 1 sentence 1 f) GDPR.

If your request is made for the purpose of concluding a contract, the data will also be processed to carry out pre-contractual measures or to fulfill the contract (see section 5).

5. execution of the contract

We process your personal data for the purpose of providing our services, for example for general pregnancy counseling, psychosocial and psychological counseling, the implementation of our group and course offers and for the implementation of pre-contractual measures.

The data that we process for the execution of the contract includes, for example, your first and last name, address, email address and telephone number. As part of the consultation, we may also process special categories of personal data within the meaning of Art. 9 para. 1 GDPR, in particular health information. This includes, for example, information about your physical or mental state of health, pregnancies, previous illnesses and therapies.

The legal basis for data processing for the purpose of providing advice and our group and course offers is Art. 6 para. 1 sentence 1 b) GDPR and, insofar as special categories of data (e.g. health data) are processed for this purpose, your prior consent in accordance with Art. 9 para. 2 a) GDPR.

We store your data until the purpose for data processing and storage no longer applies. The data will be deleted provided that there are no legal regulations (e.g. statutory retention obligations) to the contrary and you have not given us your consent for further use.

6. video consultation with CLICKDOC

If you have given us your consent, we will carry out the consultation online in a CLICKDOC video consultation. CLICKDOC is a browser-based software from CompuGroup Medical Deutschland AG, Maria Trost 21, 56070 Koblenz (hereinafter: CGM), which enables us to conduct video consultations. The video consultation takes place via the internet platform clickdoc.elvi.de and is end-to-end encrypted. Video and voice transmission and screen sharing are encrypted via a CGM server and are not recorded.

To set up the video consultation, your IP address is transmitted to CGM. The IP address is anonymized and stored for three months for reasons of security and fraud prevention.

To access the video consultation, you will receive a link from us by e-mail or text message. If the link is sent by e-mail, your e-mail address will also be sent to CGM and then deleted immediately. If the link is sent by text message, your cell phone number will be stored in anonymized form for tracking purposes and deleted after three months.

The data processing described above is based on your consent in accordance with Art. 6 para. 1 sentence 1 a), Art. 9 para. 2 a) GDPR. You can withdraw your consent at any time with effect for the future.

To ensure that the video consultation runs smoothly, CGM stores information such as login ID, device type, browser type and version and the operating system in pseudonymized form and uses it for technical purposes to ensure the security, error detection and optimization of the software. The data is deleted after three months. The legal basis is Art. 6 para. 1 sentence 1 f) GDPR. It is in CGM’s legitimate interest – and also in our interest – that the video consultation software works as smoothly and reliably as possible.

CGM is responsible for conducting video consultations with CLICKDOC. The data is processed on servers within the EU. You can view CGM’s data protection information under the following link:

https://ecs.elvi.world/ecs/documents/get/elvi.dataprivacy?context=clickdoc.elvi.de&lang=de_DE

7. video conference with bbbserver.de

For our online group meetings, we use bbbserver.de, a platform for web conferences from invokable GmbH, Kratzberger Straße 9, 42855 Remscheid (hereinafter: invokable). The platform uses BigBlueButton, a browser-based open source software.

When you visit the platform, invokable automatically collects the following access data and stores it temporarily in a log file: IP address, browser type and version, operating system used, the website from which you accessed the website (referrer), host name of the accessing computer, time of the server request.

The log files are not used to establish a reference to your person. They are either completely anonymized or automatically deleted after a maximum of 48 hours. The processing of this data ensures a technically error-free presentation and optimization of the platform. This gives rise to invokable’s legitimate interest in data processing in accordance with Art. 6 (1) f) GDPR.

invokable collects and processes the following data in order to conduct the online meetings: Your name, audio and video data (webcam image and screenshare) and chat messages. No recording takes place. The data is automatically deleted as soon as you leave the meeting or when the meeting ends.

The legal basis for data processing for the purpose of providing our group and course offers is Art. 6 para. 1 sentence 1 b) GDPR and, insofar as special categories of data, e.g. health data, are processed for this purpose, your prior consent in accordance with Art. 9 para. 2 a) GDPR. You can withdraw your consent at any time with effect for the future. Data processing takes place on servers within the EU or the EEA on the basis of a contract for order processing in accordance with Art. 28 GDPR with invokable. Details can be found in the privacy policy of invokable GmbH here: https://bbbserver.de/datenschutz

8. cloud service

We use Microsoft 365, a cloud-based solution that provides the infrastructure for managing and storing emails, files, scheduling, creating, editing and exchanging documents and provides us with technical support. Accordingly, Microsoft processes personal data on our behalf that is contained in emails, documents and other data in electronic form (e.g. name, contact details, data on contracts and communication). For this purpose, we have concluded an order processing contract with Microsoft in accordance with Art. 28 GDPR.

The data is processed within the EU and the European Free Trade Association (EFTA). It will be stored until the purpose for data processing and storage ceases to apply and then deleted, provided that there are no legal regulations (e.g. statutory retention obligations) to the contrary and you have not given us your consent to further use.

It is in our legitimate interest pursuant to Art. 6 para. 1 sentence 1 f) GDPR to ensure the functional and secure operation of our office processes and to organize our association activities efficiently.

Microsoft 365 is a service provided by Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. You can view the contract for order processing here: https://www.microsoft.com/licensing/docs/view/Microsoft-Products-and-Services-Data-Protection-Addendum-DPA?lang=14

Further details can be found in Microsoft’s privacy policy: https://privacy.microsoft.com/de-de/privacystatement

9. donations via the Social Bank’s Net-Tool XXL

On our website, we offer you the opportunity to make donations online. The data entered in the corresponding form is transmitted to us and stored. The form is provided by SozialBank AG, Konrad-Adenauer-Ufer 85, 50668 Cologne. The data entered is therefore passed on directly to SozialBank and the technical service providers used by SozialBank to provide the form via an encrypted SSL connection in order to execute the donation order. The data will not be passed on to any other third parties.

The following data is collected with the form:

Full name (surname, first name) with title (optional title and company name); address (street, house number, town, zip code, country); e-mail address (optional); bank details (IBAN); donation details (donation recipient, amount, donation receipt requested)

We have chosen a neutral purpose for the donation form: “Donation for the Self-determined Birth and Family Association”

If a donation receipt is requested, we process the data in order to issue and send a corresponding donation receipt.

The data collected is required to complete and execute the donation order. The voluntarily provided e-mail address is used for donation-related communication with you. The data will not be used for any other purposes. The legal basis for the processing of the data is Art. 6 para. 1 sentence 1 b) GDPR.

Your IP address is also stored at the time the form is sent. The IP address is used to prevent misuse of the donation form. The IP address is used for the purpose of fraud prevention and to prevent unauthorized transactions to the detriment of third parties. The legal basis for processing the IP address is Art. 6 para. 1 sentence 1 f) GDPR.

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of bank data, this is the case after the donation amount has been collected; in the case of a recurring direct debit donation, after the recurring donation order has ended. The address data, like all other data entered, will be stored within the scope of tax retention obligations after any requested donation receipt has been created and sent, but will be blocked for any other use. The IP address will be deleted after a period of seven days at the latest.

You have the option to object to the processing of your data at any time. However, please note that if you object, the donation order can no longer be carried out as requested.

You can find the Sozialbank’s privacy policy here: www.sozialspende.de/datenschutz

10. transmission of data to third parties

Your personal data will only be transferred to third parties in the following cases:

• You have consented to the transfer in accordance with Art. 6 para. 1 sentence 1 a) or Art. 9 para. 2 a) GDPR.
• The transfer is permitted by law and is necessary for the processing of contractual relationships with you in accordance with Art. 6 para. 1 sentence 1 b) GDPR.
• The disclosure is required pursuant to Art. 6 para. 1 sentence 1 c) GDPR to fulfill a legal obligation to which we are subject.
• The disclosure is necessary pursuant to Art. 6 para. 1 sentence 1 d) GDPR in order to protect your vital interests or those of another natural person.
• The disclosure is necessary pursuant to Art. 6 para. 1 sentence 1 f) GDPR for the assertion, exercise or defense of legal claims and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data.
• The transfer takes place in accordance with Art. 28 GDPR on the basis of an order processing contract.

11. your rights

You have the right to request information from us at any time about your personal data stored by us (Art. 15 GDPR). This also applies to the recipients or categories of recipients to whom this data is disclosed and the purpose of storage. You also have the right to request rectification under the conditions of Art. 16 GDPR and/or erasure under the conditions of Art. 17 GDPR and/or restriction of processing under the conditions of Art. 18 GDPR. Furthermore, you can request data transfer at any time under the conditions of Art. 20 GDPR.

12. your right to lodge a complaint with a supervisory authority

In accordance with Art. 77 GDPR, without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of your personal data infringes the GDPR.

13. your right to withdraw consent

If you have given us your consent to the processing of your personal data in accordance with Art. 6 para. 1 sentence 1 a) GDPR or Art. 9 para. 2 a) GDPR, you have the right to withdraw your consent at any time in accordance with Art. 7 para. 3 GDPR. The lawfulness of the processing carried out on the basis of the consent until the revocation is not affected by the revocation.

14 Your right to object

Insofar as we process your personal data to protect our legitimate interests pursuant to Art. 6 (1) sentence 1 f) GDPR, you have the right pursuant to Art. 21 GDPR to object to the data processing at any time for reasons arising from your particular situation; this also applies to profiling based on this provision. We will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

Where personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data will no longer be processed for these purposes.

To exercise your right to object, please inform us by e-mail to:info@familienzelt.berlin

15. provision of personal data

The provision of your personal data is neither legally nor contractually required and you are not obliged to provide us with personal data. If you conclude a contract with us, certain personal data is required for the conclusion of the contract. If you do not provide us with this data, we will not be able to conclude the contract with you

16 Automated decision making

We do not use automated decision-making or profiling.

For questions, information or to assert your rights, please contact:
Selbstbestimmte Geburt und Familie e.V., Schönfließer Str. 17, 10439 Berlin, e-mail: info@familienzelt.berlin

Berlin, March 2025